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Executive Administrative Assistant

Company: Idaho National Laboratory
Location: Idaho Falls
Posted on: January 13, 2020

Job Description:

Description Job InformationJob Title:--Executive Administrative AssistantGrade: 170Org: Information--Management-- Contact:-- Pam Staples, (see application details) Work Location:-- Idaho Falls, ID-- (Town, 9x80 schedule) Mission/Vision Statement Empowering the Nation's Energy FutureMission: Discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.Vision: INL will change the world's energy future and secure our critical infrastructure. Equal Employment OpportunityIdaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer.-- It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.--Women and People of Color are strongly encouraged to apply. Responsibilities Idaho National Laboratory (INL) is seeking an Executive Administrative Assistant to join the Information Management Team. This position requires the highest quality executive administrative support for the Chief Information Officer (CIO) Deputy CIO, and Information Management (IM) division directors in a complex and fast-paced environment. Perform routine and non-routine administrative support functions with little or no direction based on in-depth knowledge of IM administrative needs, understanding of typical IM procedures/processes, and with a focus on results. Exercise independent judgment and handle multiple tasks simultaneously focusing on the big picture, ensuring quality in the details, and consistency across all IM activities. Compose and prepare both routine and non-routine correspondence ensuring proper laboratory format is used and provide comments to ensure a clear professional message is communicated. Ensure confidentiality of administrative files and discussions, perform all administrative tasks as assigned by CIO and deputy CIO, and adhere to laboratory procurement policies when purchasing supplies and equipment. Efficiently arrange meetings, make travel arrangements. Track action items and ensure they are completed in an accurate and timely manner. Provide excellent administrative, organizational, and interpersonal skills. Represent a professional and responsive image for IM. This position interfaces with senior INL management and their administrative staff, DOE-ID, and DOE-HQ management. Provides leadership, recommendations, and solutions for all directorate administrative support personnel and is seen as a subject matter expert and administrative point-of-contact for the Information Management directorate. Offers input on performance reviews and succession planning and mentors junior personnel. Performs the most complex, time-sensitive tasks and handles laboratory-sensitive issues; utilizing own initiative to evaluate and select alternate methods of accomplishing objectives. Demonstrates an ability to effectively manage workload, and professionally and creatively deal with challenges, which will allow achievement of organizational goals and objectives. Duties require a high degree of initiative, judgment, discretion, diplomacy, and knowledge of protocol. This position also requires keeping current and proficient with pertinent laboratory procedures, requirements, policies, and standard software tools. Qualifications Minimum Qualification Requirements (Education and/or Experience): High School Diploma or Equivalent plus Twelve (12) years relevant administrative experience or Vocational Certificate and ten (10) years relevant administrative experience. Excellent written and verbal communication skills. Proficient with Microsoft Office. Highly organized; ability to prioritize projects and meet deadlines in a rapidly changing information management environment. Attentive to detail; ability to proofread and edit documents, and ensure all products are professional. Demonstrate initiative to identify tasks or activities that will further Information Management's organizational goals. Proficient computer user, including extensive knowledge of MS Word, PowerPoint, and Excel. Experience with creation of PowerPoint presentations. Ability to interact with staff (at all levels) and perform a variety of tasks in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high-level of professionalism and confidentiality. Team player and results oriented. Selective Service Requirements To be eligible for employment at INL males born after December 31, 1959--must have registered with the Selective Service System (SSS). This includes U.S. born and naturalized citizens, parolees, undocumented immigrants, legal permanent residents, asylum seekers, refugees, and all males with visas of any kind which expired more than 30 days ago. The few individuals who are exempt from this requirement are those on current non-immigrant visas.-- For more information see--www.sss.gov. Employee Job Functions Employee Job Functions are physical actions and/or working conditions associated with the position.-- These functions may also constitute essential functions for the job position which the employee must be able to fulfill, with or without accommodation.-- Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations.-- An applicant's ability to perform and/or tolerate these actions and conditions will be--discussed and workplace--accommodations may--be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards. Please Apply Before: January 14, 2020--(midnight, MST)--Environmental, Safety and Health StatementMust be familiar with, and comply with all relevant health and safety requirements.-- Must be knowledgeable of emergency action policies and procedures, methods for reporting/resolving work practices or conditions to available cognizant professionals. Other InformationWhen applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration. INL OverviewINL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense.-- With--more than 4,300--scientists, researchers and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and develop technologies that underpin the nation's nuclear and renewable energy, national security and environmental missions.

Keywords: Idaho National Laboratory, Idaho Falls , Executive Administrative Assistant, Administration, Clerical , Idaho Falls, Idaho

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