Administrative Assistant/Receptionist - Technology Department
Company: Idaho Falls School
Location: Idaho Falls
Posted on: June 23, 2022
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Job Description:
Position Type: Administrative Support/ClericalDate Posted:
6/9/2022Location: Administration OfficeDate Available:
07/18/2022Closing Date: Open until filledTITLE: Administrative
Assistant/Receptionist - Technology Department QUALIFICATIONS:High
School Diploma. Excellent computer skills i.e. Word, Outlook,
Excel, and Powerpoint. Demonstrated skill in the use of formulas,
charts, mail merge, formatting, and presentation development.
Ability to learn human resources and payroll programs. Strong
written and verbal communication skills. Must be a team player;
flexible and occasionally work beyond the scheduled hours. Training
and experience in clerical procedures and skills. Ability to
interact positively with staff, students, and the public. Must be
able to work well under pressure with changing priorities and
deadlines. Strong organizational skills, attention to detail and
deadlines; must be able to manage multiple tasks. Must be
self-motivated and capable of working with minimal direct
supervision. Ability to handle and maintain confidential documents
as requested. Two years' experience in clerical or secretarial work
requiring frequent contact with the public. Such alternatives to
the above qualifications as the Board may find appropriate and
acceptable. REPORTS TO: Director of Information Technology JOB
GOALS: To support the delivery of School District 91's written,
taught, tested and reported curriculum and contribute to maximizing
student achievement. To ensure the smooth and efficient operation
of the Technology Department so that the maximum positive impact on
the education of students may be achieved. ESSENTIAL DUTIES AND
RESPONSIBILITIES:Coordinates technology purchases; from proofing
all communication documents, distributing needed information
packets, and provides essential project oversight/handoff as items
are delivered. Provides year-round resources to IT staff regarding
technology related purchases and inventory inquiries. Information
Technology Department GL codes budget oversight and management.
Coordinates with IT Staff as needed to provide critical and timely
information regarding service outages, upgrades, and changes etc.
Helps manage the IT department's HR needs by coordinating with
applicable IT personnel the full cycle recruiting of new IT staff
including editing position descriptions, posting, working with
Human Resources, and ensuring postings are opened and/or closed as
appropriate. General management of IT department meetings note
taking and meeting minutes record keeping as needed. Facilitates
and manages third party funding requests and grant applications,
such as E-Rate. Manages the IT Skyward inventory warehouse. Active
tracking of IT department staff work schedules, IT staff leave,
purchase card transaction management, and IT staff travel. Execute
normal IT office activities including all incoming/outgoing mail
processing, maintenance of general office files, IT department
front desk management, receiving incoming foot traffic, managing
the main department phone line, and ensuring the front desk/lobby
is organized. Has regular and predictable attendance. Maintains
high standards of ethical behavior and confidentiality in regards
to students, parents, staff, and patrons. OTHER DUTIES AND
RESPONSIBILITIES:Performs all other duties as assigned. TERMS OF
EMPLOYMENT: This position is scheduled for 8 hours per day, 244
days per year. Benefits will be in accordance with approved Board
policy. Wages will be in accordance with the Classified Salary
Schedule as a Grade 8 to 10 ($17.53 - $20.67) depending on
education and experience. This is an "at will" position in that the
employer or employee may terminate employment at any time or for
any reason consistent with applicable state or federal law. The
"employment at will" policy cannot be changed verbally or in
writing, unless the change is specifically authorized in writing
and expressly approved by the Board of Trustees of District 91.
EVALUATION: Performance of this position will be evaluated annually
by the Director of Information Technology in accordance with
provisions of the Board's policy on the evaluation of classified
personnel. This position has been given an overall physical
classification of light duty. Equal Opportunity Employer Hiring is
done without regard to race, color, religion, national origin, sex,
age, or disability. In addition, interview preference may be given
to veterans who qualify under state and federal laws and
regulations. If you need special accommodations to satisfy testing
requirements, please contact Human Resources.
Keywords: Idaho Falls School, Idaho Falls , Administrative Assistant/Receptionist - Technology Department, Administration, Clerical , Idaho Falls, Idaho
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