Administrative Assistant - Labor and Delivery

Company: Mountain View Hospital
Location: Idaho Falls
Posted on: May 23, 2023

Job Description:

Mountain View Hospital is looking for a Administrative Assistant to join our team!JOB SUMMARY:Will audit time cards and the day to day activity in PAYCOM, as well as assist with When I Work schedule entry, and daily sheet production. Will work in coordination with manager, clinical team lead, and unit scheduler.BENEFITS:Taking care for our community starts with taking care of our own team. Mountain View Hospital is proud to offer its employees competitive and comprehensive benefit packages. Benefits include:Medical, Dental and Vision InsurancePaid Time Off (vacation, holidays and sick days) and Medical Paid Time OffRetirement Plans (401K with up to 6% match)Earned Quarterly Bonus ProgramEducation Reimbursement ProgramDiscount for medically necessary procedures performed at Mountain View Hospital and Idaho Falls Community HospitalPlease note benefits are based on eligibility according to full-time, part-time or PRN status classification.SPECIFIC DUTIES AND RESPONSIBILITIES:Oversee the daily staff recording in PAYCOM, maximizing labor costs and minimize mistakes. Communicate with unit manager on late clock in, repetitive sick calls, or late stays by being fiscally accountable to the Unit and MVH.Audit patient accounts to ensure appropriate patient charges to ensure charge capture.Create and maintain floor inventory stock for patient care use, while maximizing cost vs. revenue ratios for supplies. Create and maintain tools necessary for staff compliance with scanning. Educate staff with the use to the virtual inventory system. Coordinate delivery and supply with warehouse. Problems solve supply issues with the Purchasing department. Perform weekly counts with Purchasing and the assistance of an appointed helper.Maintain inventory for special orders for the unit and anything the manager directs to be ordered.Additional duties assigned by manager such as daily collection tool management, daily acuities, scan schedule procedures and dailies. Additional duties assigned by the manager to assist in the productivity and success of the unit.Also:Organize and schedule meetings and appointmentsProduce and distribute correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemOrder office suppliesBook travel arrangementsSubmit and reconcile expense reportsProvide general support to visitorsProvide information by answering questions and requestsPrepare and monitor invoicesMaintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of suppliesMaintain professional and technical knowledgeContribute to team effort by accomplishing related results as neededCarry out administrative duties such as filing, typing, copying, binding, scanning etc.Organize travel arrangements for senior managersWrite letters and emails on behalf of other office staffBook conference calls, rooms, taxis, couriers, hotels etc.Maintain computer and manual filing systemsHandle sensitive information in a confidential mannerTake accurate minutes of meetingsCoordinate office proceduresReply to email, telephone or face to face enquiriesDevelop and update administrative systems to make them more efficientResolve administrative problemsReceive, sort and distribute the mailAnswer telephone calls and pass them onManage staff appointmentsCommunicate with staff about supplies and procedures dropping chargesCoordinate repairs to office equipmentGreet and assist visitors to the officeAdministrative Assistant top skills & proficiencies:Reporting SkillsAdministrative Writing SkillsMicrosoft Office SkillsAnalysisProfessionalismProblem SolvingSupply ManagementInventory ControlVerbal CommunicationOffice Administration ProceduresTyping SkillsAttention to DetailAccuracyMultitaskTelephone SkillsTeamworkDiscretion and JudgmentPatienceAbout Mountain View:Mountain View Hospital and our 29 affiliate clinics are committed to providing compassionate, cutting edge care to our patients. We serve the entire Snake River Valley - all the way from Pocatello to Rexburg. Our medical capabilities span everything from wound care to urgent care, oncology to neurology, physical therapy to speech therapy, a Level III NICU, robust robotic surgery department and a continuously expanding rural health practice.Our work environment is mission driven, people-centric and supportive. It is what sets apart and makes people excited to come to work each day. If you are looking for a career where you can make a difference in your community, we invite you to apply.Education/Certification: High School DiplomaExperience: None requiredEquipment/Technology: Basic computer knowledge.Language/Communication: Must have the ability to effectively read, write, and speak English.Mathematical Skills: Ability to add, subtract, multiply and divide in all units of measure using whole numbers. Able to calculate correct doses by applying necessary formulas as needed.Mental Capabilities: Ability to problem solve and handle stressful situations.Interpersonal: Ability to work well with others and support the management team in both action and word to all staff and other MVH employees.As well as: Proven admin or assistant experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office High school diploma or equivalent; college degree preferred

Keywords: Mountain View Hospital, Idaho Falls , Administrative Assistant - Labor and Delivery, Administration, Clerical , Idaho Falls, Idaho