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Document Control/Records Management Administrator

Company: Battelle Energy Alliance
Location: Idaho Falls
Posted on: July 12, 2019

Job Description:


Job Title: Document Control/Records Management Administrator
Grade: 130
Org: Materials & Fuels Complex
Work Location: Idaho Falls, ID (MFC Site, 4x10 Schedule)

MISSION/VISION STATEMENT: Empowering the Nation's Energy Future

MISSION: Discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure
VISION: INL will change the world's energy future and secure our critical infrastructure.

Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Women and People of Color are strongly encouraged to apply.


The Materials and Fuels Complex (MFC) at the Idaho National Laboratory (INL) is seeking applicants for a Document Control/Records Management Assistant reporting to the Document Management Department Manager within the MFC Business Division.

INL is recognized as the lead national laboratory for DOE-NE, providing much of the nuclear research, development, and demonstration capability needed to move nuclear innovation forward to deployment. MFC hosts a unique combination of personnel, facilities, and infrastructure and offers the ability to perform research and development of nuclear fuels from fuel design, development, and fabrication through post irradiation analysis.

Document control/records management personnel work in a fast-paced environment providing document control services by releasing, reproducing, and distributing documents to requestors, and by managing active and inactive drawings. Provide records management services by consulting with staff on proper records management practices, and by protecting, maintaining, and transferring long-term records as needed. Key functions of the role are:

Accurately, completely, and efficiently perform high-volume, very detailed functions with a conscientious attitude towards documents and records.
Utilizing independent judgment and attention to detail, performs document and records management tasks of substantial variety and/or complexity demonstrating a highly developed knowledge in all aspects of document management.
Recognized source of knowledge for questions and issues dealing with document control and records management.
Requires instruction and guidance for only the most complex tasks.
Work is performed under general supervision and is reviewed for soundness of judgment, overall adequacy and accuracy to accomplish self-initiated and directed tasks.
Interacts with peers at the group level and builds and maintains effective customer relationships.
Identifies and assists in resolving problems.
May train other staff within and outside of immediate organization.

Must be a US Citizen and be able to obtain and maintain a Department of Energy (DOE) "L" Security Clearance

High School Diploma (or equivalent education) and 2-4 years of relevant experience

Required Skills:

Effective oral and written communication ability

Strong ability to work in a team environment

Working knowledge of business technology (e.g., Windows, MS Office Suite)


To be eligible for employment at INL males between ages 18 and 25 must register (or must have registered) with the Selective Service System (SSS). This includes U.S. born and naturalized citizens, parolees, undocumented immigrants, legal permanent residents, asylum seekers, refugees, and all males with visas of any kind which expired more than 30 days ago. The few individuals who are exempt from this requirement are those on current non-immigrant visas. For more information see


Employee Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job position which the employee must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.

Motor Abilities: bending/stooping, squatting, pushing/pulling, grasping/gripping, fine motor control (hands), lifting ability-25 lbs. max, exertion-minimal, repetitive work-prolonged
Special Senses: visually demanding work, near vision
Work Conditions: stairs, typing/keyboard, 8 hrs./day, overtime/irregular hours
Certification Exams: testing designated position (tdp)


July 16, 2019 (Midnight, MST)

Must be familiar with, and comply with all relevant health and safety requirements. Must be knowledgeable of emergency action policies and procedures, methods for reporting/resolving work practices or conditions to available cognizant professionals.

When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With over 4,300 scientists, researchers and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and develop technologies that underpin the nation's nuclear and renewable energy, national security and environmental missions.

Idaho Falls is conveniently situated near many national treasures such as Yellowstone National Park, Teton National Park, Jackson, WY, etc. For more information about the area, please visit and

Keywords: Battelle Energy Alliance, Idaho Falls , Document Control/Records Management Administrator, Executive , Idaho Falls, Idaho

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