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Court Clerk I

Company: Bonneville County
Location: Idaho Falls
Posted on: May 3, 2021

Job Description:

March 15, 2021TO: All Interested PersonsBonneville County is now accepting applications for the following position:Position: Court Clerk I Starting Salary: Pay Grade 8 - starting salary is $13.18 per hourWork Hours: 40 hours per week Closing Date: Applications will be accepted until filledGENERAL PURPOSEPerforms a variety of entry level complex clerical, secretarial and routine administrative duties as required to expedite and maintain proper processes, procedures and protocol related to civil, criminal, child support, special proceedings, traffic, juvenile, felony or misdemeanor cases brought before the district or magistrate court.SUPERVISION RECEIVEDWorks under the general supervision of Court Operations Manager.SUPERVISION EXERCISEDNone.ESSENTIAL FUNCTIONSCriminal: Receive and set up infraction, misdemeanor and felony citation, complaints, grand jury indictments, BAC refusals, and fugitive warrants; data enters case/defendant information in to state computer system; creates master record for all new defendants; assigns case numbers and schedules hearings; apprises clients of responsibilities to attend pre-trial conferences, trials and hearings; records not guilty pleas and sets up pre-trial conferences.Maintains daily calendar of all cases scheduled for arraignment; pulls and prepares files daily to assure proper scheduling; identifies and organizes files according to calendar schedule and case type (i.e.. in custody, non custody, and traffic arraignments).Maintains calendar for BAC refusals; pulls and calendars for requested hearings; prepare necessary documents for judges signature (i.e., suspended license).Receives and data enters warrant information for warrants served; assures proper accounting for original warrant document.Receives, processes and receipts cash and surety bonds posted against fines, fees and forfeitures; posts receipts to proper case (previously opened, new case, etc.); determines status of defendant (in custody, non custody); determine need for arraignment and assures all required documentation is properly filed for arraignments.File stamp, confirm and certify documents received; data enters into computer system; processes according to established procedures.Issues summons, warrants, subpoenas, writs and; delivers to proper agencies for service; assures warrants are properly docketed and entered into warrant book; coordinates with warrants officer.Sorts incoming files and paperwork, distributes to proper section; scan minutes of incoming files to determine need for actions.In Court Clerk: Attends district or magistrate court hearings and proceedings; operates and monitors recording equipment; maintains accurate notes; swear in witnesses, prepares documents, receives and marks exhibits; data enters case disposition and hearing results; schedules future hearings and closes cases; prepares and issues warrants, rescinding orders, etc.; monitors legislative changes of various laws and re codes the same.Special Proceedings: Follows established guidelines and procedures to assure proper processing of various special proceedings i.e., domestic violence, child protection, guardianships, commitments, probates, conservatorships, petitions, adoptions, and juvenile cases.Attends court proceedings, accompanies judge and swears in petitioner; assures proper processing of case based upon judges decisions; assures security and integrity of case documentation.Receives and processes requests for copies of transcripts; collects money and data enters into ISTAR trust account; assures security of various minutes, transcripts and documents; follows established guidelines for recording, maintaining and preserving transcripts.Cashiering: Performs complex accounting and bookkeeping of all money received through the court system, including cash, money orders, business and personal checks; prepares daily listing of all deposits and transmits to county treasurer.Issues receipts for all money received from various offices and individuals; enters updates into computer system; processes various reports related to account money, bad checks, uncleared checks, etc.; prepares order for warrants; balances bank statement monthly.Traffic: Assists public and law enforcement officers with payments on fines; responds to inquiries related to fine balances, suspensions, citations, court appearances, citation history, etc.; processes daily receipts and updates computer records; prepares arraignment calendars; reports to state office of transportation as required; updates case files for hearings; coordinates with district/magistrate judicial secretaries as needed; follows established procedures in processing infractions (i.e., proof of insurance, failure to appear, registration offenses, etc.); prepares and mails special notices as required.Civil: Receive, file stamp or lodge court documents; open and sets up new case filings; determines filing fees and assesses to the case; processes receipts for filing or copy fees; data enters according to case type; issues summons and subpoenas, issues writs; pulls and processes files; files notice of appeals on cases from magistrate to district court; assures case files are current and ready for court hearing; sets up small claim cases; assist public with filings, collects fees and prepare court calendar; attends court small claims, probate and court trial hearings and proceedings, swears in witnesses, records proceedings, logs tapes and assures tape security.Small Claims: Receives calls and provides information regarding small claims process; instructs plaintiffs and processes all small claims filings; dockets cases and prepares files for court; prepares final judgments and notifies parties; and, assists in execution of judgments for collection; prepares appeals documentation; prepares notices of pending dismissals.Schedules mediation and trial settings; prepares notices and judgments; prepares mediation documents for files and mails documents to all parties; provides support and assistance to volunteer mediators.Office Support: Performs various clerical process functions as needed to assure timely preparation and availability of court cases; pulls and prepares case files daily; processes in coming mail; assists to open new health and welfare cases; enters data into ISTARS system; maintains various logs and records; assures proper and timely microfilming of court documents; assures archiving and records retention requirements are adhered to.Performs related duties as assigned.MINIMUM QUALIFICATIONS1. Educations and Experience:A. Graduation from a high school;ANDB. Two (2) years of post high school training or experience general office practice;ORC. An equivalent combination of education and experience.2. Required Knowledge, Skills, and Abilities:Working knowledge of modern office practices and procedures related to numeric and alphabetical filing systems; basic mathematics; interpersonal communication skills; basic operations of personal computer or mainframe terminals and related software applications.Ability to communicate effectively, verbally and in writing; develop effective working relationships with elected officials, professionals, the public, and fellow employees; operate a variety of types of standard office equipment; read and follow precise guidelines from court orders and Idaho Code; work quickly and accurately; maintain acceptable levels of efficiency while working with time pressures and deadlines; maintain confidentiality on sensitive issues.3. Special Qualifications:Must be bondable.Must be able to type 55 words per minute.Must meet all security requirements for access to NCIC/ISTARS reports including background check and fingerprinting.Preference in hiring shall be given to applicants with legal clerical or secretarial experience.4. Work Environment:Incumbent of the position performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, talking, hearing and seeing. Rapid work speed required to perform keyboard operations. Common eye, hand, finger, leg and foot dexterity exist. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking; guided and creative problem solving.BONNEVILLE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER WITH PREFERENCE GIVEN TO QUALIFIED VETERANS

Keywords: Bonneville County, Idaho Falls , Court Clerk I, Other , Idaho Falls, Idaho

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